Tools to collect evidence

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Tools to collect evidence

In this video you will see examples of good practice in using digital to collect evidence for the apprentice’s portfolio.

An essential feature of every apprenticeship is collecting evidence to show what the apprentice can do, and to show that they have met the required criteria.

The Jisc toolkit lists five ways in which digital technology can help when collecting evidence:

  1. Bring your own device (BYOD) and bring your own internet (BYOI) can make any workplace a digital workplace.
  2. Multi-media evidence offers many ways to evidence skills and behaviours.
  3. e-portfolios can bring together workplace, online and face-to-face learning.
  4. Digital programme tracking can support inspection requirements by demonstrating what has been delivered.
  5. Digital skills demonstration where apprentices are able to show digital skills as an extended employability skill set.

Here are some digital tools and techniques you can use:

Photography

Apprentices can take photographs of work-in-progress or completed work, which can then be stored in either a paper-based or an electronic portfolio. Many apprentices simply use their smartphones to do this.

In the video, Steve from Basingstoke College of Technology describes how some of his apprentices use time-lapse photography to show evidence of their work and how it has progressed.

LapseIt is a free app for iOS that can create this. You can find out more about it by following the link in the See Also section. There are many similar apps that you may like to try or recommend to your apprentices.

Video

Taking a video of an apprentice engaged in a work activity or delivering a presentation can provide more information than a series of still photographs at key points. The video can then be saved in an e-portfolio.

Some conferencing Apps (such as Facetime or Skype) can also be used to record these activities for evidence capture. They also make it possible for others (for example, the trainer or assessor) to watch the activity taking place in real time, without having to be physically present.

Audio

Apprentices find it useful to talk about their work and what they have achieved rather than write or type it. Their voices can be recorded using an audio recorder.

This is often done by apprentices using apps such as Recorder Plus: voice recorder, Audio Recorder and RecForge II on their smartphone or tablet. Free software, such as Audacity, can be used to edit the recording if your apprentices want to create a podcast, for example.

It is worth noting that while you may ask learners to produce a portfolio demonstrating their skills, this does not form part of their End Point Assessment (EPA), and is only to be used as a guide to show when a learner is ready to undertake their EPA.

Please note, when you encourage the use of recordings to capture evidence for portfolios, you and your apprentices should always be aware of the General Data Protection Regulation and ensure that these are complied with at all times. You can find out more about these by visiting the EU GDPR website in the See Also section below.

Further your understanding:

You can find out more about these apps and tools by following the links to their websites in the See Also section. Remember to add any new and interesting digital tools to your course journal so you can go back to them.

Have a go:

Use a digital tool you haven’t used before to create a piece of evidence showing your apprentices something you can do. It can be anything related to your job, a hobby or an interest… whatever area of your life you wish to share.

Add your evidence (or a link to it) to this Padlet. By doing this activity, you can then use what you create to show your learners what they can do to collect their own evidence.

Have your say:

  • How did you find working with the new digital tool you chose?
  • Did the task make you re-think how you would use it or how you would explain it to your apprentices?

Share and discuss your thoughts with other learners in the Comments.

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